Here’s a draft of a workplace policy for virtual CFO services:

1. Confidentiality: All financial information, data, and discussions are strictly confidential and should not be disclosed to anyone outside of authorized personnel.

2. *Data Security*: Virtual CFOs must adhere to strict data security protocols, including encryption of sensitive information, secure file sharing methods, and compliance with relevant data protection laws.

3. *Communication*: Virtual CFOs are expected to maintain regular communication with designated company contacts through agreed-upon channels, providing updates, reports, and responding promptly to inquiries.

4. *Project Timelines*: Virtual CFOs are responsible for meeting agreed-upon project timelines and deadlines, informing stakeholders of any delays or obstacles promptly.

5. *Performance Metrics*: Key performance indicators (KPIs) will be established to evaluate the performance of virtual CFO services, with regular performance reviews conducted to assess effectiveness and identify areas for improvement.

6. *Adherence to Regulations*: Virtual CFOs must comply with all relevant financial regulations and industry standards, ensuring that all financial activities are conducted ethically and legally.

7. *Availability*: Virtual CFOs should be available during agreed-upon working hours or as per the terms of the service agreement. Any planned absences should be communicated in advance.

8. *Reporting Structures*: Virtual CFOs should report to designated company contacts, providing regular financial reports, analyses, and recommendations as required.

9. *Use of Company Resources*: Virtual CFOs are expected to use company resources (e.g., software, tools, equipment) responsibly and only for purposes related to their contracted services.

10. *Termination of Services*: In the event that virtual CFO services are terminated, all company-owned data, documents, and resources must be returned or securely disposed of as per company policy.

11. *Conflict of Interest*: Virtual CFOs must disclose any potential conflicts of interest that may arise during the course of their engagement and act in the best interest of the company at all times.

12. *Code of Conduct*: Virtual CFOs are expected to uphold the company’s code of conduct and values, demonstrating professionalism, integrity, and respect in all interactions and activities.

This policy should be tailored to the specific needs and requirements of the company and may be subject to review and revision as necessary.